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Using Print app

With Print app you can convert to .PDF and print any list item, document or site page. You can also select multiple items/documents, merge them into a single .PDF file and print it.

Working with lists

Convert to .PDF/Print - multiple items

When viewing a list view, select one or more items that you wish to convert to .PDF document/print and then click the “Print” ribbon button:



The Print app popup will appear:



The Print popup allows you to choose what exactly you want to print and to configure various layout settings.

So what can you print?

The “What to print” drop-down offers you the following options:

  • Item properties only -
    This option captures each selected item’s columns exactly as displayed in the “View Item” page.
  • Include attachments -
    This option captures both selected items’ columns and file attachments.
  • Attachments only -
    This option captures only the selected items’ file attachments.

 

Configuring various print layout settings

The print popup also shows the following layout settings:



These settings show default values as configured for the list/site by the administrator, and you can change the ones you need to change for your current print.


IMPORTANT:

  • Some settings may be disabled, according to the print app configuration for the current list (configured by the administrator).
  • The layout settings apply only to PDF pages created for list properties, they do not apply to printed file attachments (such as MS WORD, EXCEL, PPT etc.) which have their own layout settings.

 

 

 

Convert to .PDF/Print - user actions

After you configured your print layout settings, you can click one of the following buttons:

Merge selected items into a single .PDF document.

Merge selected items and print.

Preview the result .PDF document in a web viewer, enabling you to change your settings a see the result before you download the .PDF or print it.

 

Clicking the Preview button , will open the previewer window:


which allows you to see the result merged document while changing the various layout settings.


 

 

Convert to .PDF/Print - single item

When viewing a single item (“View Item” page), you’ll see the same “Print” ribbon button:



Click it to open the Print popup which is described in the previous section.

 

 

Working with document libraries

Printing documents in document libraries is done same way as described for lists; simply select the documents that you want to merge into one .PDF document and click the “Print” ribbon button:

You will see the same Print popup window as the one you see for list:

IMPORTANT:

  • Some settings may be disabled, according to the print app configuration for the current list (configured by the administrator).
  • The layout settings apply only to PDF pages created for library properties, they do not apply to printed file attachments (such as MS WORD, EXCEL, PPT etc.) which have their own layout settings.

 

 

 


Details
Last modified at: 3/10/2021 4:52 AM
Last modified by: Nimrod Geva
Type: User-guide
Rating:
Article has been viewed 168 times.

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